UFS Publishing Coordinator Vacancies 2022 University of the Free State Jobs in Bloemfontein

Duties and responsibilities

Book publishing and editorial strategy  
•    Strengthen the company’s portfolio by managing quality submission volumes, improving author satisfaction, and growing impact of the three imprints.
•    Manage the books imprints and portfolio to ensure individual book, departmental, and divisional targets (including revenue, quality, profitability etc.) are achieved.
•    Collaborate with editors and book authors to publish high-quality content.
•    Ensure that all book production functions meet cost, quality and schedule requirements and that the highest customer service objectives are achieved.
•    Identify and advise on possible workflow improvements in the publishing process; initiate   remedial actions, negotiations and process changes where necessary.
•    Work with finance, marketing, and operations colleagues to ensure maximum profitability of the Imprints, including management of costs; initiate remedial actions, negotiations and process changes where necessary.
•    Ensure the timeous compilation and printing and signoff of book hard copies and eBooks.
•    Identify, manage, and develop plans for scholarly books growth.
•    Develop, implement, and maintain the company’s books publishing policies across the Imprints and portfolio.
•    Commission and coordinate authors, peer-reviewers, illustrators, designers, editors and proof-readers.
•    Ensure that books are adequately peer-reviewed and wholly aligned with South African Language standards.
•    Monitor and project manage the book development process and maintain the set project timelines for each book.
•    Efficiently manage and monitor publication budgets.
•    Efficiently manage publishing administration.
•    Coordinate and manage legal obligations related to publishing, including contracts and permissions.
•    Efficiently manage author quotations, invoices, and royalties.
•    Host book launches, book reviews.
•    Write book reviews for newspapers, radio and other platforms.

Management of Publication Systems
•    Identify and seek out any suitable software systems that is needed for operational efficiencies.
•    Suggest changes to the software system as required to enhance operational efficiencies.
•    Oversee the testing of any changes to ensure it meets operational requirements.
•    Ensure that all policies are up-to-date and, at a minimum, comply with the funder, government, and industry-wide standards.
•    Advice, guide and support Editors and Authors on Publishing Integrity and Ethics were necessary.
•    Stay abreast with OA trends and developments and the press’s position and activities, which could include listening to webinars on the topic and reading various reports.
•    Stay current with trends specifically in the way of transformative agreements, as well as the state of market and government policies around OA, both locally and globally.

Contract Management

In compliance with the University’s legal and compliance requirements ensure:
•    That correct contracts for all titles on the publication programme are in place before the editorial process commences.
•    Management of Co-Publishing agreements and copyrights
•    Management of the sales of subsidiary rights, which include translation rights, TV and film rights, dramatization rights, etc.
•    Lead pre-emptive contract renewals and submit business plans for approval.
•    Ensure high quality business proposals and persuasive presentations

In accordance with the university’s strategic priorities
•    Contribute to the overall goals, development, motivation, and management of the Book Publishing department.
•    Ensure that all duties are properly executed to achieve the goals and objectives assigned to the department.
•    Cultivate a culture of excellence, innovation, customer-centricity, collaboration, and transparency.
•    Responsible for managing all contractors for book publishing.

Inherent Job Requirements

•    A Bachelor’s or B-Tech degree on NQF level seven (7)
•    A minimum of two (2) years’ relevant experience related to the duties and responsibilities.

Recommendations

​​​​​​​•    Publishing and editorial management experience.
•    Manuscript management system knowledge and knowledge of associated workflows.
•    Published author.